Every feature, by area.
Sailix covers the whole shipping desk. Each feature below has its own page: what it does, how it works and the questions people ask about it.
NVOCC export
From the first inquiry to the manifest.
- Inquiry managementCapture each export inquiry with customer, route, containers and sales owner, and follow it into negotiation and quotation.
- Container rate negotiationSend a rate request to a line for a carrier owned inquiry, trade counter offers per container type, and keep each offer on record.
- Quotation managementPrice an inquiry with container rates and tariff lines, offer sailing options, download the quotation PDF and track it to acceptance.
- Liner bookingGroup bookings under an export master job for each line and vessel voyage, and book accepted quotations with containers, revenue and cost.
- Release orderRaise a release request against a booking and download the container release order for the yard as a PDF letter or an Excel workbook.
- Bill of ladingTake an export B/L from draft to customer confirmation, gated issue, release to the customer and surrender, with a PDF at draft and issue.
- Export invoicingBill export charges against the booking and B/L, split prepaid from collect, and hold B/L issue until the invoice is receipted or approved.
- Export manifestProduce the Sea Cargo Manifest PDF for one sailing from its invoiced B/Ls, with a voyage header you review and a row for each B/L.
NVOCC import
From vessel arrival to the delivery order.
- Import job managementA ten-step import wizard and master job records that take a shipment from vessel arrival to an issued delivery order.
- Import bill of ladingCreate import B/L records by hand, from an uploaded B/L PDF read by AI, or from a container Excel sheet.
- Arrival noticeFind an import B/L, review its destination charges, and produce the arrival notice PDF for the consignee.
- Delivery orderIssue import delivery orders behind discharge, payment and detention checks, then extend validity with detention billed.
- Import invoicingRaise import invoices from the B/L with charges and tax prefilled, and keep detention and M&R invoices alongside.
Container control
Inventory, movements, free time and repair.
- Container inventoryOne screen for container stock across ports, terminals, CFS, ICD and depots, with masters for containers, types and locations.
- Container movement trackingA movement register plus load, discharge, pick and drop confirmations that keep container status and inventory in step.
- Detention and demurrageSlab tariffs by line and port drive detention on delivery orders and extensions, with invoices and waivers on record.
- Free days managementRecord extra free days per container against a B/L or booking, route them for approval, and keep import detention waivers.
- Empty return and repairRegister empty returns against the delivery order, capture M&R estimates for damaged units, and raise the repair invoice.
- Container acceptanceIssue a container acceptance per confirmed booking with seals, weights, survey and damage, from the agency or the line portal.
Agency and tariffs
Principals, tariffs, voyages and statements.
- Agent statement of accountA statement of account per principal line with annexures, month closing, carry forward, debit notes, settlement and an Excel workbook.
- Tariff managementMaintain tariff items, group them for tax, and keep port storage slabs per line and port and buy and sell rates per forwarding location.
- Vessel and voyage schedulesKeep a vessel master, a voyage master with ETA, ETD and port details, and published vessel voyage schedules that quotations can pick from.
- Line managementSet up each principal shipping line with contacts, tax and bank details, agreement, commission and a port-wise cost matrix imported from Excel.
Freight forwarding
Rates, jobs, house documents and job costing.
- Buying ratesRecord rate quotes from local vendors and service partners per service and lane, then search them by validity, route and tariff item.
- Forwarding quotationsLog inquiries, build quotations from a line-by-line cost estimate, revise issued quotes and see which ones became bookings.
- Forwarding job managementMaintain Booking holds the forwarding job: service, parties, routing, cargo, containers and estimates, with job status and documents alongside.
- House bill of ladingPrepare a House B/L from the booking with parties, routing, cargo, containers, freight lines and clauses, then move it from draft to issued.
- House air waybillPrepare a House AWB with parties, routing, cargo and dimension lines, chargeable weight and the prepaid and collect charge summary.
- Job costingRaise job invoices, book vendor costs and notes, accrue cost provisions, and close jobs out of work in progress into the service's ledgers.
Shipping finance
The ledger behind every job.
- General ledgerA chart of accounts with enforced levels, accounting parties created from customers, vendors and lines, cost centers, and financial year close and reopen.
- Vouchers and journalsReceipt and payment vouchers, contra, purchase and sales journals, and credit and debit notes, each posting a balanced ledger voucher when saved.
- Bank reconciliationMark posted bank ledger entries as reconciled, report reconciled and outstanding balances per account, and follow post-dated cheques from vouchers.
- Bill matching and ageingAllocate receipts, payments and notes against a party's open bills, release matches when needed, and report outstanding and ageing by party.
- Multi-currency accountingAn exchange rate master with a daily sync, default rates on vouchers and invoices, and foreign and local currency amounts stored on each ledger line.
- Financial reportsTrial balance, profit and loss, balance sheet, general ledger, cash and bank books, and party ledgers, generated from posted ledger entries as PDF or Excel.
Tax and customs
Indian GST and TDS, UAE VAT, customs files.
- GST e-invoicingTurn export and import invoices into GST e-invoices: check the payload, raise the IRN through a GSP, and download the PDF with the signed QR code.
- UAE VATChoose VAT as the tax type on invoices and journals, keep the TRN on each document, and post journal tax to input and output tax accounts.
- TDS managementAssign a TDS item to an accounting party and Sailix works out the deduction on receipt and payment vouchers and posts it to TDS payable.
- Customs CSN filesGenerate Cargo Summary Notification JSON files to the Indian Customs SCMTR schema from import and export B/Ls, then submit them through your customs channel.
- Export EDI filesGenerate export EDI JSON files for Indian ports, including EGM and the advance load list, and the terminal departure report from the B/Ls on a vessel voyage.
Platform
Access, branches, approvals, portals and reports.
- Roles and permissionsRoles, teams and employee accounts with view, create, edit, delete and approve rights set module by module.
- Multi-branch operationsOne organization with many branches, each with its own currency and GSTIN, a branch switcher and per-employee branch access.
- Approval workflowsApproval queues for new customers, B/L issue before receipt, delivery order release or extension, and extra free days.
- Liner portalA separate login for the shipping line to answer rate requests, issue release orders, accept containers and approve free days.
- Customer portalA customer login for accepting quotations, authorizing B/Ls, reporting payments, confirming pickups and reading arrival notices.
- Reports and analyticsRegisters, stock and voyage reports, financial statements and an analytics dashboard, with Excel and PDF output.
- Document generationPDF and Excel output for quotations, bills of lading, invoices, manifests, arrival notices, release requests and delivery orders.
Sailix AI
Sailix Bot and document reading.
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