Agent statement of accountThe agent SOA, built month by month from your documents.
A statement of account per principal line with annexures, month closing, carry forward, debit notes, settlement and an Excel workbook.
Agency and tariffs
Overview
A liner agent owes its principal a statement of what was collected and what was spent. Sailix builds that SOA from the invoices and entries already in the system, per principal line, with a summary and annexures for import, export, transshipment, import detention, export detention and container damage cost.
The Agent SOA screen reads the statement one month at a time across a financial year. Rows can be carried forward to a later month, debit notes attached, and the month closed, which gives the net remittance settlement due. The Agent SOA Report reads any date range and downloads the statement as an Excel workbook.
Capabilities
What it does
Statement per principal
Select a line and see the summary with annexure tabs for import, export, transshipment, import detention, export detention and container damage cost.
Month status and closing
Each month of the April to March financial year is closed, open or not started. A closed month's settlement cannot change until it is reopened.
Carry forward with reasons
Move selected annexure rows to a later month with a reason. They leave the current settlement and join the target month, and the move can be reversed.
Debit notes and settlement
Attach debit notes to a month by reference, date and amount. The settlement is the balance due, adjusted for carry forwards and debit notes.
Display currency and rates
Read the statement in another currency. A rate you type takes priority over the Exchange Rate Master, and the same choice carries into the downloaded workbook.
Excel workbook round trip
Download the statement as an Excel workbook with one sheet per tab, or upload a workbook whose rows then take precedence over the computed figures.
Workflow
How it works
First
Set commission on the line
In Line Management, record the agency commission rows for the principal, so the statement can apply them per container or as a percentage.
Then
Review the month
Open Agent SOA, choose the line and the financial year, and check the summary and each annexure for the open month.
Next
Adjust and settle
Carry forward rows that belong to a later month, attach debit notes for remittances made, and read the net settlement due.
Finally
Close and share
Close the month, then download the Excel workbook from Agent SOA Report to send to the principal.
Questions
Questions and answers
What is an agent statement of account in liner agency?
- It is the periodic statement an agent sends its principal shipping line, showing collections made on the line's behalf, expenses and commission, and the balance due. In Sailix the SOA has a summary and annexures for import, export, transshipment, detention and container damage cost, per line.
How does Sailix decide which month a shipment falls in?
- The reporting window is compared with the shipment's ETA, the date the cargo arrives, and not the invoice date. An invoice raised months later still belongs to the voyage it was incurred on. Shipments with no voyage and no ETA are left out of the import and export detail tabs.
How is agency commission calculated on the SOA?
- Commission is configured per line. A per container rate for import or export, 20 foot or 40 foot, is the commission for any row it matches. The B/L and DO fee commission and the detention collection commission apply only where no per container rate covers the row.
Can I carry an SOA entry forward to the next month?
- Yes. Select annexure rows, choose a later month in the same financial year and give a reason. The rows leave the current month's settlement and are recognized in the month you picked. A carry forward can be reversed, which restores the row to its own month.
Related
Works with
Line management
Set up each principal shipping line with contacts, tax and bank details, agreement, commission and a port-wise cost matrix imported from Excel.
Multi-currency accounting
An exchange rate master with a daily sync, default rates on vouchers and invoices, and foreign and local currency amounts stored on each ledger line.
Import invoicing
Raise import invoices from the B/L with charges and tax prefilled, and keep detention and M&R invoices alongside.
Part of Liner agency software
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