Can Sailix read a bill of lading PDF automatically?

Yes. Upload the PDF in the import B/L form and Sailix runs it through text recognition and an AI extraction step. The B/L number, parties, ports, packages, weights and containers come back in a review dialog that you can edit before applying them to the form.

What happens if the AI misreads a field on the B/L?

Nothing is written until you confirm. The review dialog lets you correct any value and marks critical fields it could not find. If the file cannot be parsed at all, Sailix shows a parse error and you can still enter the B/L by hand.

Which fields are mandatory on an import B/L?

The form requires B/L number, line, vessel, voyage, agent, service, discharge port, B/L date, ETA or arrival date, free days, arrival status, arrival notice status and delivery location. Anything missing is named and marked on the form when you try to save.

Can I import container details from Excel?

Yes. The container Excel upload reads the first sheet of the workbook and fills the container table, matching headers such as container number, container type, seal number, gross weight, net weight, tare weight, volume and package type.

Import bill of ladingCapture import B/Ls from a PDF or a spreadsheet.

Create import B/L records by hand, from an uploaded B/L PDF read by AI, or from a container Excel sheet.

Get started See what it does

Container ship seen from above, crossing open water

NVOCC import

Overview

The import B/L is the record the rest of the import side reads from. The arrival notice, the invoice, the discharge list and the delivery order all look it up by B/L number. Sailix keeps it in Import Bill of Lading (Admin), with the line, vessel, voyage, parties, cargo, containers, free days and delivery preference in one form.

Typing a full bill of lading is slow, so the form accepts source files. Upload the B/L as a PDF and Sailix reads the parties, ports and containers into a review screen before anything is applied. Upload an Excel sheet and the container table is filled from its rows.

Capabilities

What it does

AI prefill from PDF
Upload a B/L PDF and Sailix extracts the B/L number, shipper, consignee, notify party, ports, packages, weights and containers for you to review.
Review before applying
Parsed values open in an editable dialog. Missing critical fields such as the B/L number, shipper or consignee are highlighted in red so you fix them first.
Container Excel upload
Upload a spreadsheet of containers and Sailix maps columns such as container number, type, seal, weights and package count into the container table.
Prefill from export B/L
When the B/L number matches an export B/L already in Sailix, its parties, ports and container rows are copied across as a starting point.
Delivery preference fields
Record delivery location, CFS, ICD or DPD codes, the SMTP number for ICD moves, transporter and CHA, so the invoice and delivery order pick them up.
Cargo and freight tables
Separate tables hold cargo, consignment, vehicle and freight lines, with hazardous codes, reefer temperature and out-of-gauge dimensions recorded per container.

Workflow

How it works

First
Start a new entry
Open Import Bill of Lading (Admin), choose a new entry and type the B/L number. If a record already exists, it loads for editing.
Then
Upload the source files
Attach the B/L PDF and, if you have one, the container Excel sheet. Review the parsed values and apply them to the form.
Next
Complete the header
Select line, vessel, voyage, service and discharge port, then enter B/L date, ETA, free days, arrival status and delivery location.
Finally
Save the record
Save. The B/L is now available to the master job, arrival notice, import invoice and delivery order screens.

Questions

Questions and answers

Can Sailix read a bill of lading PDF automatically?: Yes. Upload the PDF in the import B/L form and Sailix runs it through text recognition and an AI extraction step. The B/L number, parties, ports, packages, weights and containers come back in a review dialog that you can edit before applying them to the form.
What happens if the AI misreads a field on the B/L?: Nothing is written until you confirm. The review dialog lets you correct any value and marks critical fields it could not find. If the file cannot be parsed at all, Sailix shows a parse error and you can still enter the B/L by hand.
Which fields are mandatory on an import B/L?: The form requires B/L number, line, vessel, voyage, agent, service, discharge port, B/L date, ETA or arrival date, free days, arrival status, arrival notice status and delivery location. Anything missing is named and marked on the form when you try to save.
Can I import container details from Excel?: Yes. The container Excel upload reads the first sheet of the workbook and fills the container table, matching headers such as container number, container type, seal number, gross weight, net weight, tare weight, volume and package type.